Overview
The process of Vacations request starts when any employee of the organization submits a vacation request, once the requirement is registered, the request is received by the immediate supervisor of the employee requesting the vacation, the supervisor must approve or reject the request, if the request is rejected the application sends a message with the rejection information. If the request is approved, it will go to a final review by the Human Resources Department and at the end the system will make an update in the Vacations System.
Global Form
Data Model
Bizagi Modeler Process Description (Bpm)
The complete documentation of this process can be found within its Bizagi Modeler file (.bpm). From there, you can generate a Word document with all its information.
Process Elements
Verify Available Vacation Days
Description
This web service connects to the internal system to get the available vacation days for the applicant.
Actions
Type |
Description |
|---|---|
On Enter |
Rule to set Requester and Request Date |
WS Input
Applicant's name
WS Output
Available vacation day’s number
Implementation
WebService
Register Vacation Leave Request
Description
In this activity an employee fills in the information required and requests a vacation leave.
Performers
Requester
Duration
1 day
Actions
Type |
Description |
|---|---|
On Exit |
Rule to validate that the Days requested are between the minimum and the maximum allowed by the company's policy |
Form
Decline?
Description
This gateway evaluates if the employee decided to request the vacation leave.
Conditions
•YES: If the requester decides not to ask for the vacation
•NO: If the requester decides to ask for the vacation
Approve Vacation Leave Request
Description
The requester’s boss approves, rejects, or requests a change for the vacation leave request.
Performers
Boss
Duration
1 Day
Actions
Type |
Description |
|---|---|
On Exit |
Rule: Set approval date |
Form
Request Approved?
Gates
This gateway evaluates if the request was approved by the requester’s boss.
Conditions
•REQUEST CHANGE: If the Boss decide to ask for a change in the vacations starting/ending date.
•NO: If the boss rejects the request
•YES: If the boss Approves the request
Send Rejection Message
Description
An email is sent to the employee notify the rejection of the request
Script
Dear Requester,
We are sorry to inform you that your vacation request has been rejected, the reason as follow: <Reject Reason><Rejection comments>
Best Regards,
Administration
Send Approval Message
Description
An email is sent to the employee to notify the request approval.
Script
Dear Requester,
Your vacation request from <starting date> to <ending date> has been approved by your boss and reviewed by the administration.
Best Regards, Administration.
Update Payroll System
Description
This web service updates the payroll system.
WS Input
Applicant Identification Number
Applicant username
Request Date
Days requested
WS Output
Payroll update date
Payroll System code
Implementation
WebService
Update Payroll System
Description
If an error occurred while connecting to the payroll system an administrative assistant must update the system manually.
Performers
Human Resources
Duration
1 day
Form
Performers
Requester (Role)
Employee who requests the vacation leave
Boss (Role)
Requester’s boss
Human Resources (Role)
Human resources department
Last Updated 9/28/2022 3:05:42 PM