Data templates

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Data templates


When browsing over data, either regarding results of data searches or lists of information which are part of My stuff, you may customize the information displayed for these resulting records. You may define any number of data templates and use them separately according to stakeholders and contexts.

For more information about data searches or My stuff configuration, refer to Contexts.


Data template types

By default, Bizagi uses a basic template that chooses random attributes of the entity to which a record belongs to.

You may define your own data template, while considering the following 2 types of data templates.


1.List type templates: Used automatically whenever you are viewing a list of records (e.g., 1 or more results thrown by executing a data search or viewing My stuff items).




2.Content type templates: Used automatically when displaying the content of one specific record.

Note the content template would be available for additional information contained within another entity directly related to that record; mainly because the action by itself already defines a form.




Defining data templates

To define a new template, go into the Expert view and click Entities.

Locate the entity for which you want to design a template (any type of entity, be it master, parameter or stakeholder) and go into the Templates item.

Right-click it to create a New template:




For the new template, in the first step configure its Display name, and Type. Then select a layout from the list of available ones for that template type.

Images are available to be included in the first and last layout. The last layout has a fixed number of columns and rows.




In the second step, define which stakeholders have access to this template.

If you do not wish to use the Everyone default configuration, mark Specific stakeholders, and  enter the names of allowed stakeholders, separating them by inputting Tab.




In the final step, define if this template will apply for features in the Me menu and if it will be also available from within activity forms of processes.




Click on finish to launch the Templates designer and define which information the template will present, and how.

Drag and drop any field having information into a template placeholder:




Refer to the table below for further options when defining a Template:





Deletes a placeholder.


Hides a placeholder.


Clears a placeholder so that you can include a different field.


Refer to the list below regarding the available controls when defining a Template:







Link (using either any type of entity or collection)



When done, click Save and exit. You should be able to view your created templates and see their type. Notice at any moment you may choose to disable the use of a template by unmarking the Enabled checkbox:




Using data templates

For list type templates no further configuration is needed, just making sure you create the template at the right entity.

For content type templates, you need to define a form which uses the Entity template control specifically and targets that content-type template.


Notice that for the sample images below, customizing the information presented for customer records is done by creating a list template at the Customer entity:




For the same sample images below, but when customizing the detail of a customer record, creating a template in the Company entity is done:




And editing the form launched by the Details action, it is necessary to include an Entity template control:




Notice you need to select the Data source for this template, which should be an entity you can navigate to through XPath, and its template (alternatively, you may define a template at this point from the drop-down options).

Make sure you click Save when done.


Considerations regarding data templates

Consider these aspects:

1.Data templates are always read-only.

Both list and content type are designed and displayed for explicit purposes of viewing summarized information.

2.One list type template is applicable.

Though you may define many data templates for a same entity, Bizagi will only use 1 list type template when displaying multiple records, given that the use of a list template is automatically determined by Bizagi.

You may define multiple content type templates and use all of them separately, from different forms including them.

3.Full options in the Forms designer are not available for the Template designer.

When defining data templates, slightly different options are presented in the Template designer when compared to the Forms designer.

Not all options of the Forms designer are available at this point.