Collaborative process modeling requires a Model to be stored in a location where you, and your team, can access it. This means you need a network connection in order to be able to access the shared model.
You can save your collaboration process models on your computer, in a file server or using third-party cloud (online) storage storage service.
•Bizagi offers Cloud Collaboration services which are free for a Personal Plan. Bizagi Cloud is available wherever, whenever.
•On premise collaboration is completely free, whilst collaboration services in Bizagi Cloud have a price.
To enable collaboration, select File > Save As > Local Models > Save as Collaboration File.
Then, select your process location to start sharing On-premise.
Once the model is saved Bizagi Modeler creates a file with a .bpmc extension, along with a new folder. The folder contains special files to make collaboration work, PLEASE DO NOT MANIPULATE THIS FOLDER.
Allocate appropriate permissions to your team, so that they can access the new folder and the files within. Anyone with access to the location, where the collaboration model is saved (the .bpmc file), can access the Model.
Your collaboration models can be saved on your company's file server. After sharing a model give your team the permissions to the file and folder through Windows' Sharing options.
Right-click the folder and the .bpmc file and click the arrow next to Share with. Select Specific people to add the necessary people. The invitees will have access to the model.
If you have Internet access at your company, you can also share your models via Online Storage Services such as Dropbox, Sugarsync or Sky drive.
To share a model in an Online Storage Service, follow the steps below:
1. Download and install the Online Storage Service software on your computer, in this example we will use Dropbox.
Since a shared model relies on both a .bpmc file and an annex folder, it is strictly important to ensure that you open a model when having both the file and the folder in the same path (by using the desktop software that synchronizes files from your online storage service).
2. A Dropbox folder will be created on your computer. Any files placed in this folder can be shared with other users of Dropbox.
3. Login to Dropbox. Create an account if you do not already have one.
4. Save your new folder, containing your Share Model, and all the files within to the Dropbox folder. Right-click on the folder where you stored the collaboration file and select the option Invite to folder.
A window will be displayed. Enter the email addresses of the people you wish to share the model with and click on Share folder. This will allow your team access to the model.
If you do not have company access to a File Server or Internet, you can share your models on your own computer. As soon as you share a model, give your team the permissions to the file and folder through Windows' Sharing options.
Right-click the folder and the .bpmc file and select the arrow next to Share with. Select Specific people to add the necessary people. The team members added will have access to the model.