Attachments in the Cloud

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Attachments in the Cloud

Overview

Attachments are files added to your diagrams to achieve a very complete documentation, such as images or documents. As a Model owner, you have access to 100 MB of storage in the cloud to add attachments. Furthermore, you gain 100 MB extra per Editor subscription your purchase.

 

All your attachments are stored in Bizagi Cloud's secure servers and can be reused as many times as you want within your models.

 

For both Workgroup plan and Enterprise plan, any Editor can upload attachments to any model in the Subscription.

For more information, refer to Sharing permissions levels.

 

Managing attachments

In order to manage the files attached to your Models, you need to open the Cloud Attachment window:

 

1. Open Bizagi Modeler and log in to Bizagi Cloud.

Open the diagram where you want to manage attachments by clicking File tab > Open > Bizagi Cloud, > Browse.

 

2. Click the Cloud Attachments option located within Tool group in the Tools tab of the Ribbon.

 

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3. Once you click in this option, the Cloud Attachment window will be displayed.

 

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In this window you can add attachments without restrictions, as long as you have available space quota. You can rename your files and delete them in order to free up space.

The Cloud Attachment window is described below:

 

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1. Storage bar: displays the storage used out of the total storage, according to your subscription and the number of editor licenses purchased. The storage is displayed in Megabytes (MB).

 

2. Search field: allows you to search any file uploaded to the cloud by its name or part of it.

 

3. Upload button: allows you to add attachments to your models, for more information refer to Add attachments.

 

4. Amount of files: displays the total number of files you uploaded in Bizagi Cloud or the total of files that meets the search criteria (when searching).

 

5. Files: displays a table with the uploaded files. This table contains the following columns:

oFile actions: refer to file actions for more information.

oName: displays the file name including its extension.

oSize: displays the size of the file in KB or MB when this size exceeds 1024 KB.

oModified by: displays the user name of the last person who performed a change in the file. When you hover over this column, you will be able to see when this file was modified.

This table is sorted by file name and has 5 records per page.

 

Add attachments

You can add attachments to your models and also link them to any of your diagrams using the extended attributes.

There are some file types that you can upload to Bizagi Cloud Server:

 

File extension

File type

File extension

File type

.bmp

Bitmap Image File

.png

Portable Network Graphic file

.bpm

Business Process Model file

.ppt

PowerPoint Presentation file

.csv

Comma Separated Values file.

.pptx

PowerPoint Open XML Presentation

.doc

Microsoft Word Document file.

.psd

Adobe Photoshop Document file

.docx

Microsoft Word Open XML Document file.

.rtf

Rich Text Format file

.dwg

AutoCAD Drawing Database file

.txt

Plain Text file

.gif

Graphical Interchange Format file.

.xls

Excel Spreadsheet file

.html

Hypertext Markup Language file.

.xlsb

Excel Binary Spreadsheet file

.ico

Icon file

.xlsm

Excel Open XML Macro-Enabled Spreadsheet file

.jpg

JPEG Image file

.xlsx

Microsoft Excel Open XML Spreadsheet file

.json

JavaScript Object Notation file

.xml

XML file

.pdf

Portable Document Format file

.vsd

Visio Drawing File

 

If you try to use an unsupported file type, Bizagi will display a warning message showing that the file cannot be uploaded.

 

1. Open the Cloud Attachment window as we mentioned before.

 

2. Click on the Upload button.

 

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3. The button will display the file upload dialog. Select the file and click Open.

 

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4. Once you click Open, the file will appear in the list and will affect the consumed storage in the Storage bar. In the example presented, the file appears on the top of the list, because the list is ordered alphabetically.

 

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File actions

The first column of the files table display the actions available per each one:

 

Action

Icon

Description

Download file

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Allows you to save the uploaded file in your local machine.

Rename file

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Allows you change the name of the selected file keeping the original extension. Any change you make in the name will record your user name as the last editor in the Modified by column. Furthermore, this option only appears when you hover over the current file name.

 

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Remove file

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Deletes the selected file from Bizagi Cloud. This action cannot be undone and helps you to free up space from your purchased storage. The file will be removed from the list right away.

WARNING: If a file is linked to a task and it is deleted, the task may still display the link and when clicked, it will display an error message. We recommend unlinking the file you want to delete from all tasks, to avoid error messages.

 

Link Cloud files to models

Once you have uploaded your files to our Bizagi Cloud, you can link them in any diagram of your model. Follow the steps below in order to link files:

 

1. Open the model from Bizagi Cloud. You need to be the owner of the model or an Editor.

 

2. Open the diagram where you want to link the files hosted in Bizagi Cloud and lock it for editing.

 

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3. Select any element of the process diagram and open the extended attributes.

 

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4. Select or create an attribute where you can load files (File). Then, click on Link file from Cloud button.

 

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5. The Select Attachment window will be opened. In the files table, select Link file action in the first column.

 

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6. The file name will appear in the box of the Extended attribute. Finally, once you finish your changes release the diagram by clicking the Check In Diagram button.