Manage Licenses

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Manage Licenses

Bizagi's licensing model is very simple: it is based on User licenses. You need a separate User license for each unique user. A User license is not a software product; rather it is a license that gives a user the right to participate in a running process and to access the services of the Bizagi Engine.

 

This purchase also gives you the right to use Bizagi free of charge in development and testing environments. You can generate up to three (3) Licenses for test servers, for each License you have purchased in production.

 

Bizagi also allows you managing your licenses to easily adapt to the changes in your organization. You can move the user licenses to a new server or to an existing server at any moment without additional charges. Also, you will always be able to keep track of your invoices.

 

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Any mentioned limitations here only apply in On-Premise environments. For Bizagi Cloud environment features and limitations follow this link.

 

In this article we explain how to:

 

Activate licenses

Generate licenses for testing

Move Licenses to a new server or to an existing server

Move Licenses from unused keys

View and download invoices

 

License activation

You only need to license Users (process participants) in the Production environment. After purchasing a perpetual license for the first time you will receive an email with a License Key to license them.

 

Click here to see how to activate licenses in .NET edition

 

Take into account that when a license key is activated in a production server (or computer) you have created what we call an installation.

 

Licensing for testing

By default Bizagi enables 20 users for the Testing environment. If you need more users in you testing environment, you can generate licenses for testing.

 

Bizagi allows you to generate up to three (3) Licenses for test servers, for each License you have purchased. These Testing Licenses can be activated in your Testing environment independently from the original License.

 

Each License for testing will be generated regarding the exact Product from the original License, and will contain the same number of users from as well as the expiry date.

 

If you have several purchases, Testing licenses will be generated for the TOTAL number of Licenses, not for each purchase.

Keep in mind that these special Licenses cannot be moved and thus can be applied once to ONE server.

 

To generate licenses for testing:

 

1. Sign in to Bizagi portal with your online account credentials and hover over Internal Purchases on the main menu.

Then select Licenses for test servers.

 

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2. A list with all your licenses for test servers will display.

Click on Create Test License in the licensed server you want to create a new Test License.

 

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1. Server: Server Name.

Product: Name of the product.

Users: Amount of users the original license has been purchased for.

Expiration Date: Last day the license will be valid.

3. File:

A button to download the Order Confirmation of the key.

2. License key:

The keys for test servers. These keys can be generated up to three (3).

4. Create Test License:

This button will automatically create a Testing license with the same Product, number of users and expiry date than the original one.

 

3. The created Licenses will be displayed and listed. Remember you can create up to three Licenses for each Purchased License.

Once you have created three Licenses, the Generate button will disappear.

 

4. Copy and paste the License in the Management Console to activate it.

 

Move Licenses to a new server or to an existing server

You can move your purchased Licenses to a new server or to an existing server. Keep in mind that the moving Licenses MUST be performed between servers that have THE SAME PRODUCT.

 

You can either move all the users of a License or a determined number of users, according to your needs.

Keep in mind that each purchase (license) has a separate expiration date. If you want to unify the renewal dates into a single one, please contact a sales representative.

 

1. Log in to Bizagi portal with your online account credentials and select Purchases on the main menu.

Then select Move Licenses.

 

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2. Identify the License you wish to move and select if they will be moved to a new server or an existing server.

 

The above image displays the option for two installations with one License purchased for each one. In this case, you could move the required number of users from one license.

 

An error message will display if you try to move more users than the License holds.

When moving users to an existing server, the drop down list will display the servers that have the SAME product.

 

3. If you select a New server, a new license key will display to be activated in Bizagi Studio or the Management Console.

 

4. If you select an Existing server, when the moving process is finished a success message will display.

You can update the License in Bizagi Studio or the Management Console.

 

 

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1. Server: Server name.

5. New Server/Existing Server: Select whether moving the license to a new server or to an existing server.

2. Product: Product name.

6. Move to Server: Drop down list with all the servers with the same product. Each license can be moved to another server only if it has the same product.

3. Users: The amount of users this license has coverage of.

7. Move this number of users: The amount of users to move. An error message will display if you try to move more users than the License holds.

4. Expiration Date: The last date this license will be valid.

8. Move this license: This option allows you to move the entire license to another installation.

 

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You will NOT receive a confirmation email. However once the process of moving licenses is finished you can check the status of your licenses in My licenses menu.

Moving Licenses always requires an internet connection.

 

Move Licenses from unused keys

You can move, or associate, unused keys to a server in which you already have a Purchase.

 

1. Sign in to Bizagi portal with your online account credentials and select Internal Purchases on the main menu.

Then select Move Licenses.

 

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2. Identify the License you wish to move from the Unused Keys section, and select a server from the drop-down list.

Click on Move this license.

 

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1. Unused Keys: This list contains all the unused keys and an option to move it for each one.

2. Move license to: Select an installation from the drop down list and press the send button in order to move said key to the selected installation.

 

3. You will not receive a confirmation email. If you need to confirm that a License has been moved check the status of your licenses in My licenses menu.

 

4. Update the License from Bizagi Studio or the Management Console.

 

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Keep in mind the following considerations:

Moving Licenses MUST be performed between servers that have THE SAME PRODUCT.

You will NOT receive a confirmation email. However once the process of moving licenses is finished you can check the status of your licenses in My licenses menu.

For all Editions unused keys move all the users of a License.

Moving Licenses always require internet connection.

 

View and download invoices

To view and download your invoices please sign in to Bizagi Portal with your online account credentials.

Select Internal Purchases on the main menu and then click on Invoices on the sub-menu. Please be aware that you are buying directly from Bizagi, no intermediaries involved.

 

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Click download button to download desired invoice.

 

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